Bilingual Mandarin Executive Assistant

Los Angeles Permanent $60,000 - $90,000 per year
  • Bilingual Mandarin fluency required
  • 3+ years of administrative support to Director or Executives

About Our Client

Our client is a top tier footwear company that has been around since the 1960s. They've build an incredible brand, with loyal customers and are continuously expanding and growing.

Job Description

As the Executive Assistant you will be responsible for the following:

  • Executive Support: Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.

  • Language Support: Serve as a key liaison between English-speaking and Mandarin-speaking stakeholders, translating documents, emails, and other communications accurately and efficiently. Interpret during meetings, presentations, and conference calls to ensure effective communication.

  • Administrative Tasks: Prepare and edit correspondence, presentations, and reports in both Mandarin and English. Maintain accurate records, files, and databases. Handle confidential and sensitive information with utmost professionalism and discretion.

  • Project Coordination: Assist with project management activities, including tracking project progress, organizing meetings, preparing agendas, and documenting minutes. Collaborate with cross-functional teams to ensure timely completion of tasks and adherence to project deadlines.

  • Relationship Management: Build and maintain strong relationships with internal teams, external partners, and Mandarin-speaking clients. Act as a point of contact for inquiries and provide exceptional customer service.

  • Research and Analysis: Conduct research, gather data, and prepare reports on industry trends, market analysis, and competitor activities. Provide insights and recommendations to support strategic decision-making.

  • Event Coordination: Assist in planning and organizing company events, conferences, and trade shows. Coordinate logistics, manage vendor relationships, and ensure smooth execution of events.

The Successful Applicant

  • Bilingual Proficiency: Fluent in Mandarin and English, with exceptional written and verbal communication skills in both languages. Able to accurately translate and interpret complex information.

  • Administrative Experience: Proven experience as an executive assistant or in a similar administrative role, preferably within the consumer goods industry. Familiarity with administrative and project management tools is a plus.

  • Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines in a fast-paced environment.

  • Professionalism and Discretion: Demonstrated ability to maintain confidentiality, handle sensitive information, and exercise sound judgment and discretion.

  • Cultural Sensitivity: Understanding and appreciation of Chinese culture and business etiquette, with the ability to navigate cross-cultural communications effectively.

  • Attention to Detail: Meticulous attention to detail, ensuring accuracy and quality in all tasks, including document translation and proofreading.

  • Adaptability and Initiative: Flexible and adaptable to changing priorities and able to take initiative and work independently when required.

  • Technology Proficiency: Proficient in using MS Office Suite (Word, Excel, PowerPoint), email and calendar management tools, and comfortable learning new software and tools as needed.

  • Bachelor's Degree: A bachelor's degree in a relevant field is preferred, but equivalent work experience will also be considered.

What's on Offer

$60-90k base salary depending on experience - flexibility to work remotely 1-2 days a week and competitive benefits and PTO.

Melody Mercado
Quote job ref

Job summary

Operational & General Management
Operational & General Management Subsector
Los Angeles
Contract type
Consultant name
Melody Mercado
Job reference

About Page Executive

Page Executive are inclusive Recruiters and Hirers, as reflected in our Clear Assured Platinum Standard Accreditation from the Clear Company. We are passionate about attracting diverse talent and are committed to ensuring our processes are inclusive and supportive.